CTC AGM: Calling all members - Your chance to be HEARD

[Philip Benstead]

CTC AGM

Calling all CTC members: for detail go to http://www.ctc.org.uk/DesktopDefault.aspx?TabID=3416

There are some very important motions this year.

Its your chance to make your voice heard.

CYCLISTS' TOURING CLUB

The Annual General Meeting of the Cyclists' Touring Club will be held at the CTC National Office, Parklands, Railton Road, Guildford, GU2 9JX on Saturday, 28th April 2007 at 2.00pm.

To obtain admission, members must produce a valid membership card or other proof of current membership.

Pre- registration is strongly recommended - call 0870-873-0061.

A full copy of the Articles of Association and Determinations in General Meeting, together with the proposed changes, is available on the CTC website, or by request from National Office. Copies will be available at the meeting.

K. E. Mayne, Director

AGENDA:

ORDINARY BUSINESS:

1. To adopt as a true record the minutes of the Annual General Meeting held in Cardiff on 22nd April 2006.

2. To adopt the Annual Report of the Council as printed in the April/May issue of the CTC members' magazine.

3. To adopt the audited accounts for the year ended 30th September, 2006 as printed in the April/May issue of the CTC members' magazine.

4. To re-appoint Messrs, Chantrey Vellacott DFK as auditors and to authorise the Council to fix their remuneration.

SPECIAL RESOLUTIONS

5. Proposed by D. Hanson on behalf of the Council, seconded N. Hayes.

That the Articles of Association be amended by the addition of a new Article 'No person disqualified from acting as a trustee of a registered charity by virtue of section 72(1) of the Charities Act 1993 shall serve as a member of the Council."
Insert and renumber the existing articles as appropriate.

Proposer’s note: With the formation of the CTC Charitable Trust Council notes that different standards of appointment apply to Councillors and Trustees. This amendment brings the two organisations into line.

6. Proposed by D. Hanson on behalf of the Council, seconded A Luxton

a) Delete Existing Articles 8, 9 & 10 referring to Officers of the Council.

b) That Article 11 of the Articles of Association of the Club be deleted and the following be substituted therefore:
'The Council shall consist of not more than twenty-two and not fewer than five members, elected as hereinafter prescribed, together with not more than four members co-opted by the Council. Co-opted Councillors shall not have the right to vote at Council Meetings or in postal ballots. Except for those Councillors filling casual vacancies, Councillors shall hold office tom 1 January following their election, or their co-option by the Council, for a period of three years."

c) That Article 12 of the Articles of Association of the Club be deleted and the following be substituted therefore:
“The Council shall within six months prior to the commencement of each calendar year appoint a President, a maximum of two Vice Presidents, an Honorary Consulting Solicitor, and a Financial Advisor. They shall have the right to attend Council Meetings, and shall hold office for the full calendar year”.

d) That Article 14 of the Articles of Association of the Club be amended by appending the words “they shall hold office until the commencement of the first Council meeting in the following calendar year”.

e) That Article 13 of the Articles of Association of the Club be amended by deleting the words "Notwithstanding the above, the Council has this power as a temporary
measure until the Annual General Meeting held in 2001'

f) That Article 19 of the Articles of Association of the Club be deleted and the following be substituted therefore: 'The Council may make such regulations as it thinks fit in relation to the election of members to the Council and the appointment of co-opted members, the President, Vice Presidents, Honorary Consulting Solicitor, Financial Advisor and any Honorary Vice-Presidents. If there shall be a vacancy the Council may fill the vacancy or appoint a deputy temporarily"

g) Renumber as appropriate.

Proposer’s note, This motion allows the Council to co-opt a small number of non-voting Councillors to complement the skills of the elected members and to give a more diverse Council it specifies a different relationship of the President Vice Presidents and Advisor to Council and amends related Articles for consistency

ORDINARY RESOLUTIONS:

1 Proposed by A Luxton on behalf of the Council, seconded P Mathison
Pursuant to Article 13 of the Articles of Association as to representation of Divisions the existing wording be deleted entirely and replaced by the following which shall apply to the council elected to serve tom 1st January 2008.

Division
Councillors
North East/North West, Yorkshire & The Humber 3
East / East Midlands 3
London / South East 3
South West/West Midlands 3
Scotland 1
Wales 1
Northern Ireland/Rest of the World 1

Proposer’s note: Motion 7 complements motion 6. It aims to produce a smaller elected council. A smaller number of divisions with a greater potential for contested elections. More multi member divisions to encourage diversely representation for devolved countries. The current council will all resign and stand for re-election in January if adopted.

8. Proposed by P. Mathison on behalf of the Council, seconded by J. Cutler
That with effect from 1st October 2007 the subscription table to the determination pursuant to Article 6 of the Articles of Association be deleted and replaced by the following:

"ORDINARY MEMBERSHIP SUBSCRIPTION effective from 1st October. 2006: £35.00"

Proposer’s note: This year Council is proposing subscription increases of 2.9% in line with inflationary increases in costs of membership services.

9. Proposed on behalf of the Council by J. Kieran, seconded A Luxton

This meeting endorses the proposed 5 year strategic plan presented by the Council to
Members

Proposer’s note: Council has produced an updated 5 year plan for CTC and the CTC Charitable Trust which Has been available for review by members prior to the meeting A presentation at the meeting will inform members about the plan and the feedback from the consultation.

10. Proposed by P. Gregory, Seconded by D. Moxon.

CTC believes that cycle and cycle component manufacturers, including those manufacturing specialist cycles for those with non standard needs, should be encouraged to design their products for easier specification, recycling and re-use.

Proposer’s note: Cycles created for people with special needs often use unique components that are difficult to purchase and maintain Increases in component lifespan and interchangeability would great&, assist in building cycles for people with non-standard requirements. Adding this proposal to CTC‘s policies will enable us to encourage manufacturers and development projects.

Response by Council: Council is supportive of proposals that address improved access to cycling and therefore welcomes this motion.

MINUTES OF THE 2006 CYCLISTS' TOURING CLUB AGM

The Annual General Meeting of the Cyclists' Touring Club were held at the Shandon Lecture Theatre, Cardiff University, Main Building, Museum Avenue, Cardiff CF10 3AT on Saturday, 22nd April 2006 at 2.00pm with Pat Strauss Vice President) in the chair

ORDINARY BUSINESS:

1. Proposed by D. Aylett, seconded by K Benton. To adopt as a true record the minutes of the annual general meeting held in Coventry on 23rd April 2005.
Carried nem con

2. Proposed by J. Kieran, seconded by D. Moxon. To adopt the annual report of the Council as printed in the April/May issue of the CTC members' magazine.
Carried nem con

3. Proposed by P Mathison, seconded by A Luxton. To adopt the audited accounts for the year ended 30th September 2005 as printed in the April/May issue of the CTC members’ magazine.
Carried nem con

4. Proposed by C. Quemby, seconded by G. Selway
4. To re-appoint Messrs, Chantrey Vellacott DFK as auditors and to authorise the Council to fix their remuneration.
Carried nem con

ORDINARY RESOLUTION

5. Proposed by P Mathison on behalf of the Council, seconded by K Sutton

a) That, with effect tom the 1st October 2006 the subscription table to the determination pursuant to Article 6 of the Articles of Association be deleted and replaced by the following:

"ORDINARY MEMBERSHIP SUBSCRIPTION effective tom lest October, 2006: £34.
Carried nem con

The meeting closed at 3.50 pm with a vote of thanks to the Vice President for her conduct of the meeting.

END