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Anything relating to the clubs associated with Cycling UK
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Philip Benstead
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Postby Philip Benstead » 13 Feb 2010, 12:18pm

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Last edited by Philip Benstead on 15 Feb 2010, 9:37pm, edited 1 time in total.
Philip Benstead | Life Member Former CTC Councillor/Trustee
Organizing events and representing cyclist in southeast since 1988
Bikeability Instructor/Mechanic

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gaz
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Re: Open up the CTC

Postby gaz » 13 Feb 2010, 6:31pm

Phil has deleted his post and the thread's been moved to a different board. :?

As the OP has been deleted I feel it is only appropriate to delete my reply. Anyone who still wants to read it will find it in Phil's next post. :wink:
Last edited by gaz on 16 Feb 2010, 6:52pm, edited 2 times in total.
Missing, presumed fed.

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Philip Benstead
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Re: Open up the CTC

Postby Philip Benstead » 13 Feb 2010, 7:04pm

gaz wrote:Your aims are admirable.

1.
Philip Benstead wrote:It shall be CTC/CTC CT policy the default position that all non-confidential internal documents shall be published and accessed by CTC members and others via CTC website.


The need to set criteria against which the need for confidentiality of an internal document is to be measured.

• Who will then make the assessment against these criteria?
• The difficulties involved in including "- Further issues arise for those without web access, they can't be denied
the information.
• All" documents, in terms of both the additional administrative burden (assessment, categorisation and publication) and end user accessibility to the information (wading through to find the bit you wanted to know).

A CTC is moving to information management, and hence all documents are being place on server, and hence there will be a need for categorisation, there will be an initial delay, and so be it.


Criteria against which the need for confidentiality

There is very few document that are confidential, the council /chair normally decides, it not perfect but at lest members can get more information
A Further issues arise for those without web access; they cannot be denied the information.

They can go to the library and look at www their, anyway the % of the population without access to www is getting less every day


2.
Philip Benstead wrote:It shall be CTC/CTC CT policy that it is the responsibility of the chair of any CTC meeting (from the directors/ trustees down to and including informal cycling groups) to ensure the following:

that elections and appointments at meetings either contested /non contested by secret or open ballot for any post will have the number of votes casted - for, against and abstaining - counted, recorded and published in the minutes of the appropriate meeting and other appropriate places.


A small issue with this:

Criteria need to be set with regard to "other appropriate places" and where the minutes themselves should be published.

Presumably, minutes would have to be approved by the relevant committee before publication that could lead to the appearance of a delay in presenting the information.

A A few weeks so be it , I may take appropriate places out.

I would be a little surprised if the voting numbers are not already recorded and published in the relevant minutes although
I do not know how accessible such minutes are to the ordinary member.

They are not , it like getting blood out of a stone, often abstention are not recorded , I know of occasions they are in the majority

3.
Philip Benstead wrote:It shall be CTC/CTC CT policy that for all motions put before the board / trustees, the names of those voting for, against and abstaining, will be recorded and published in the minutes of the appropriate meeting and other appropriate places. If a secret ballot is used, only the number will be recorded.


IMO this ones is also unworkable. Anyone wishing to keep their own vote private need only requests the ballot to be secret; I cannot imagine that the chair could decline such a request.

There is normally a vote on secret ballots and if the Council try to make all votes secret members would smell a rat
Philip Benstead | Life Member Former CTC Councillor/Trustee
Organizing events and representing cyclist in southeast since 1988
Bikeability Instructor/Mechanic

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Philip Benstead
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Re: Open up the CTC

Postby Philip Benstead » 13 Feb 2010, 7:17pm

UPDATE


In light of the disquiet, express the recent governance of the CTC I have decided to submit the following resolutions to the AGM.

I have believed for some time the CTC is a closed shop and need to be open up.

Comments most welcomed


OVERALL REASON FOR THESE RESOLUTIONS

CTC is a company limited by guaranteed: Hence, the Freedom of Information Act does not apply; nonetheless, CTC/CTC Charitable Trust (CTC CT) should be very willing to place of its internal non-confidential information in the public domain via CTC web site. In reference to: CTC Values
In “CTC Strategic Vision 2007- 2012 that states the CTC conduct ourselves ethically and with integrity; our relationships and activities are based on trust and respect, cooperation and companionship.

ORDINARY RESOLUTIONS: one

It shall be CTC/CTC CT policy the default position that all non-confidential internal documents as defined by vote of Council shall be published and accessible to CTC members on CTC website.

Proposer's note
this may include: Councillors Handbook, agendas and minutes of council meetings committees and work groups etc.

The motion aims to increase transparency and participation in the decision-making process.

ORDINARY RESOLUTIONS: two

It shall be CTC/CTC CT policy that it is the responsibility of the chair of any CTC meeting (from the directors/ trustees down to and including informal cycling groups) to ensure the following:

that elections and appointments either contested /non contested by secret or open ballot will have the number of votes casted - for, against and abstaining - counted, recorded and in the minutes of the meeting and published on appropriate the CTC national and/or local website.

Proposer's note
this motion aims to increase transparency in the election process and to make elected and appointed officers more accountable.

ORDINARY RESOLUTIONS: three

It shall be CTC/CTC CT policy that for all motions put before the board / trustees, the names of those voting for, against and abstaining, will be recorded and in the minutes of the meeting and published on the CTC website. If a secret ballot is used, only the number will be recorded and published.

Proposer's note

the motion aims to increase transparency in the decision-making process and to make national elected officers more accountable.
Philip Benstead | Life Member Former CTC Councillor/Trustee
Organizing events and representing cyclist in southeast since 1988
Bikeability Instructor/Mechanic

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Philip Benstead
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Postby Philip Benstead » 14 Feb 2010, 12:56pm

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Last edited by Philip Benstead on 15 Feb 2010, 9:38pm, edited 1 time in total.
Philip Benstead | Life Member Former CTC Councillor/Trustee
Organizing events and representing cyclist in southeast since 1988
Bikeability Instructor/Mechanic

bikepacker
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Re: Open up the CTC

Postby bikepacker » 14 Feb 2010, 1:18pm

I cannot help thinking that all this appears to be a complicated way of doing something that should be the norm in any organisation like the CTC. The CTC is not MI5 but the Director and Council act as if it is.

Why not just have a proposal that says; all documents relating to the running and management of the CTC and the CTC Trust shall be available to all members at any time on request. You could add that; should any staff member or council member of either the CTC or the CTC Trust fail to make available requested documents, they will be instantly dismissed.

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There is your way. There is my way. But there is no "the way".

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Philip Benstead
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Re: Open up the CTC

Postby Philip Benstead » 14 Feb 2010, 1:28pm

bikepacker wrote:I cannot help thinking that all this appears to be a complicated way of doing something that should be the norm in any organisation like the CTC. The CTC is not MI5 but the Director and Council act as if it is.

Yes, I agree both the Council and Director not just the current incumbent want to avoid accountability and to bluff their way though the decision making process. Along time ago the agenda was confidential


Why not just have a proposal that says; all documents relating to the running and management of the CTC and the CTC Trust shall be available to all members at any time on request. That is too simple, they would just avoid giving it too you


You could add that; should any staff member or council member of either the CTC or the CTC Trust fail to make available requested documents, they will be instantly dismissed. You are kidding, pigs flying job here.

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Philip Benstead | Life Member Former CTC Councillor/Trustee
Organizing events and representing cyclist in southeast since 1988
Bikeability Instructor/Mechanic

glueman
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Re: .

Postby glueman » 16 Feb 2010, 5:37pm

I agree with the dot

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