AndyK wrote:OK, that sounds more plausible. Sorry, I appreciate your attempt to summarise - unlike some people (naming no names) who would simply cut and paste the whole thing with no formatting or explanation - but the exact wording did matter in this case. I still can't help suspecting that in practice it would come down to "people like us", though.
I think the world has changed post Coop Bank and Kids Company and now there is an implicit if not explicit need to demonstrate that Trustees and Directors, who lets face it in the CTC are responsible for significant sums of members and Government money, are competent to undertake their role. And if what PB has been alleging about the conduct of Councillors and Council were true (voting like sheep, approving untrue minutes etc) then a Governance overhaul would seem both essential and urgent.
I think I said or implied that the minutes were incomplete and misleading.
Also the minutes should be made available to members’ sooner after the meeting with any support documents.
Otherwise memebers will be unable to object to any monition passed within te 3 month time limite.
I do note a conflict between the Charirty Commission and ICO. The ICO applies to public bodies such as local authoties .
IMHO GIVEN CTC recives public monies and is a membership orgainisation , it is my beli that the CTC as moral obligation to complie in full the requirement of the ICO.
I also note many of the requirement of the Charity commission for minutes are not follow by the CTC.
Regarding new trustees, I do not hold out much fath in the goverance unless there is a good interpendent chair, and is not influence by CEO, Based upon recent experances I can a load of place (Wo)men being inserted.https://ico.org.uk/for-organisations/gu ... on-scheme/https://ico.org.uk/media/for-organisati ... gendas.pdfhttps://www.gov.uk/government/publicati ... d-meetings
INFORMATION COMMISSION OFFICE
As a general rule, a public authority should publish the following on a routine basis:
• minutes and agendas of public meetings; • documents it is required to make public by other legislation, such as the Local Government Act 1972; • minutes of senior-level policy and strategy meetings, e.g. board meetings; and • any background documents which are referred to in the agenda or minutes, or were circulated in preparation for the meeting. These are considered part of the agenda.
The taking and keeping of minutes of some types of meeting can be required by either company law or the governing document of the charity. It is important to check whether any requirements about minute taking apply to your charity. Whatever may be the legal requirements, the commission recommend that accurate minutes are kept of all meetings. The minutes do not need to be a word-for-word record, but need to record information that is important to the charity. It recommends that each set of minutes gives:
Ideally, the minutes of any meeting should be taken by someone not directly involved in the meeting, for example the secretary to the trustees rather than one of the trustees themselves. This is because it is usually difficult to take adequate notes and actively participate at the same time. However, sometimes the secretary will not be able to take the minutes, due to absence or some other reason. Equally, many smaller charities do not have staff or willing volunteers to take on this task. Where one of the trustees is to take the minutes, this person should be clearly nominated before the meeting starts (in some cases one of the trustees will also have the role of honorary secretary, in which case the task should fall naturally to them). Where a trustee is taking the minutes that person should ensure that they are able also to contribute actively to any discussion.
The approval of, and any changes made to, minutes of a previous meeting must be recorded, together with matters arising from the previous minutes which are not dealt with as a separate item of business.
The minutes usually record:
• the precise wording of any resolution together with the name of the proposer and (optionally) the seconder of the motion,
• a summary of the discussion on each item of business,
• information upon which the decision was based,
• details of the decision, i.e. who voted and how and, in the event of an equality of votes, if the Chair used a casting vote,
• the action required,
• the names of the people who are responsible for implementing the decision, and
• the date, time and venue of the next meeting
…..The minutes of trustees’ meetings must be made available to all charity trustees and where necessary, to appropriate professional advisers (eg auditors). Minutes of trustees’ meetings are not open documents and do not have to be made available for public inspection, unless the charity’s governing document requires this. The minutes of a general meeting are usually made available to members (in the case of a charitable company they have to be) but do not have to be made available for public inspection unless the charity’s governing document requires this.